Advertising Positions

All vacancies must be advertised via OMNI eRecruit for an appointment of more than 0.50 FTE.

There are five exceptions:

• Appointments at .50 FTE or less.
• “Visiting” appointments held for no more than one year.
• A “Research” appointment for a person whose name was written into a grant (reference in “Comments”; attach copy of grant proposal page showing highlighted name which must be red-stamped by Sponsored Research Accounting Services [SRAS]).
• McKnight Fellow recipients or Provost’s or Dean’s Minority Faculty Recruitment Program designees approved through Provost’s Office (reference in “Comments;” attach copy of documentation).
• Waivers of advertisement approved by Interim Dean of the Faculties Jennifer Buchanan (reference in “Comments;” attach copy of waiver).

 Those departments not directing job seekers to apply via OMNI must implement the following Recruitment Tools (please visit http://dof.fsu.edu/Recruitment):

• Applicant Flow Log – Note that the Flow Log must be sent to HR with the new hire paperwork.
• Recruitment Checklist
• Applicant EEO Survey

All applicants for faculty requisitions are required to submit a Curriculum Vita (CV), which may be submitted directly to the employing department or via OMNI. Upon receipt of a CV for an advertised position:

• Stamp the date of receipt on the CV to certify that the application deadline was met.
• Solicit EEO Data from the applicant by email (see sample below; department must provide the applicable “Position Number” and “Posting Date” for the applicant):

EMAIL TEMPLATE:

Thank you for applying to The Florida State University. We have received your information and it is currently under review by members of the search committee. Below is a link to our Faculty Applicant EEO Survey. We invite you to provide the requested information to assist our efforts in complying with federal and state Equal Employment Opportunity record keeping and other legal requirements. Completion of this survey is optional. Refusal to complete this information will not subject you to adverse treatment. The information you provide is confidential and will not be used in the selection process.

The survey will require you to provide a position number and a posting date.

The position number is ___________. The posting date is ____________.

Faculty Applicant EEO Survey:.https://hrapps.fsu.edu/eeo_form/

Departments are responsible for assigning the new dispositions on all job openings created after May 20, 2011.   There is an online tutorial and training guide, titled Changing Applicant Dispositions, which outlines this process at:  http://omni.training.fsu.edu/OMNI-Human-Resources/Recruiting-Activities .  This training material will help you become familiar with the different disposition codes.  In conjunction with the UPK online training material, a matrix of the disposition codes that describes the new dispositions and when to use them can be found at http://www.hr.fsu.edu/PDF/publications/employment/Applicant%20Disposition%20Matrix.pdf.

Waivers of advertising for faculty positions are requested through a memorandum of justification send to the Dean of the Faculties for approval by the Provost.

Procedural questions pertaining to the advertising process should be directed to Angie Standley in Human Resources at 645-1952 or astandey@admin.fsu.edu.

Policy questions, please contact Dr. Andrea Novak in the Office of the Dean of the Faculties at 644-6876 or anovak@admin.fsu.edu.