Courtesy Appointments

Anyone with instructional responsibilities at FSU (paid or non-paid) must have an active appointment in the Payroll Data Base. Faculty with instructional responsibilities during times when they are not on the payroll (i.e., summer term or service professors during their off term) must be covered during these periods by courtesy appointments.

A new faculty appointment form must be prepared for anyone who is teaching a course who is not being paid by Salary or OPS funds. When you appoint a faculty member to courtesy rank (rank must be held in an academic department) with an “H” or “I” appointment status modifier, the end date should be left blank. It will not be necessary for you to reappoint courtesy faculty each year. It will be necessary for you to terminate the courtesy faculty appointment when the services of the faculty member permanently ends.

Please follow the instructions below to complete the FSU Paper Personnel Action Form (pPAF):

* A SSN Notification, Confidentiality Statement and a New Employee Worksheet for new Courtesy Appointments are also needed.

For the TOP section of the form, please complete the following:

• EMPL # (if current employee) and Record # (if multiple records)
• Last Name and First Name
• Effective Date
• Citizenship Information
• Check appropriate action box (i.e. original appt, additional appt, or other)

Under Status Change Details

• OPS Supervisor ID
• Employee Class: Courtesy

 Under Transfer/Promotion/OPS

• Department Number
• Department Name
• Location Code
• Job Code

 Additional information can be placed in the Comments section.

• Use an expiration date IF there is a known end date for the courtesy appointment; otherwise use 01/01/9999.
• Include any pertinent information. If a retired faculty member is being appointed as courtesy in order to receive university mail, please indicate.

Forward the pPAF with appropriate signatures and backup documentation to Human Resources.

Additional Notes:

Please submit the New Employee Information Worksheet for Courtesy appointments. Attach a copy of the vita to the appointment paper. If available, also attach a copy of the Social Security card for verification. If a person does not have a SS#, i.e., a foreign national teaching overseas or a courtesy appointment in the U.S., call Stephanie Robinson (850) 644-7953 to obtain one. A SS# must be provided even if a SS card is not submitted. Please be sure to enter the SS# on the New Employee Information Sheet.

Procedural questions, please contact Katie Filomio in Human Resources at 644-1449 or kfilomio@admin.fsu.edu.

Policy questions, please contact Dr. Andrea Novak in the Office of the Dean of the Faculties at 644-6876 or anovak@admin.fsu.edu.

12/2011