Instructions for Entering Mass Appointments for 9/10-Month Faculty

To access the “Mass Appointments” screen in OMNI, use the following navigation:

•  Manager Self Service > Job and Personal Information > FSU Mass Appointments > Enter Mass Appointments

To locate your department, search by department number, department description, or leave the fields blank for a list of departments.

Those requiring training for entering mass appointments should contact Christine Conley in the Office of the Dean of the Faculties at 644-6876 to schedule an appointment. Additionally, job aids are available at http://www.erp.fsu.edu/content/download/5024/33994.

ALL UNITS MUST COMPLETE THEIR ONLINE ENTRY NO LATER THAN July 22, 2011.  (The system will be available for entry on July 8, 2011.) 

• July 8 – July 22 – Department entry into OMNI Mass Appointment Screen
• July 26th – File sent to Sponsored Research for approval
• August 1st – Department verification of uploaded appointments
• Beginning August 12^th – Departments may print employment contracts

Employment contracts can be generated for the appointments which have been entered via the “Mass Appointments” screen.  Instructions for printing hard copies of employment contracts in OMNI are attached.  Do not begin printing employment contracts from OMNI until August 12, 2011.  Manual employment contracts must be prepared for faculty members whose appointments are amended after the contracts are printed.  Employment contract forms are available at http://dof.fsu.edu/Appointments/Faculty-Contracts.

Twelve month faculty who do not need to be reappointed (9999 end dates) will also have contracts generated by the OMNI system.  Please note that the Music Specialist (9433) and Computer Research Specialist (9334) and 12-month OPS will now have in-unit employment contracts generated through OMNI.

Please note the addition of the Visa tab in the Faculty Mass Appointment screen.  If a faculty member’s visa and/or passport information is not current in OMNI, you will not be able to appoint the faculty member via Mass Appointment.  Instead, please send the updated visa documents and a pPAF to the Office of the Dean of the Faculties to complete the fall appointment.