Manual Appointments

The Following Require ePAF+s: (Employment contracts must be manually generated.)

• 12-mo. faculty (including C&G and Visiting) who have end dates on or prior to 8/5/11
• Terminating faculty (see section entitled “Terminations” for details)
• OPS faculty that are “Visiting-in-Lieu-of” and “Adjunct” re-appointments
• OPS faculty re-appointments (including dual compensations)
• Administrative Code, Employee Class and Mail Code changes.

Non-C&G, 12-mo. Faculty (with a 01/01/9999 end date), who have not received non-renewals and will not be terminated, should automatically reappoint and remain in pay status.  Visiting 12-month faculty must be reappointed by completing an ePAF+.  They cannot be reappointed through the mass appointment process.  Note that a person can not be in Visiting status for more than one year if the position was not advertised and can not be in Visiting status for more than three years total.

The Following Require pMAPs:

A manual employment contract must be prepared in conjunction with P-MAP changes

(http://hr.fsu.edu/PDF/Forms/Classification/PositionManagementActionPage.pdf):

• Changes in title or class code due to a reclassification to be effective during the 2011/2012 year
• Supervisor change

The Following Require pPAFs: (http://www.hr.fsu.edu/PDF/Forms/pPaf_fill.pdf):  

• New Visiting faculty members (unless hired through eRecruit)
• Any status changes, i.e., changes in title, class code, or  promotions
• New Adjunct and Visiting-in-Lieu-of faculty appointments
• Courtesy appointments
• Changes in status from 12-month to 9-month faculty or vice versa (unless hired through eRecruit)
• Faculty who are returning from LOA and are to be reappointed in the Fall
• Faculty going on a full or partial LOA or continuing on a Leave of Absence (route approval letter to DOF)
• Faculty on half-time sabbaticals for 2011/2012
• Faculty on or returning from 2-semester sabbaticals
• All Service Professor/Phased Retirement appointments – on salary or OPS
• Name changes
• Any retroactive changes requires a pPAF
• Change to Funding Number or Department Number – do not use mass appointment if a change was made to a department number over the summer.

NOTE:    All C&G funded appointments must be routed through Sponsored Research Accounting Services (SRAS) prior to routing to the Office of the Dean of the Faculties.  Allow sufficient time for SRAS handling prior to DOF deadlines. 

Cross College Appointments

For cross-college appointments the home area must obtain signature approvals offline from the out-of-area department chair and dean.  The faculty member’s home area department number must be kept on all cross-college appointments.