Returning Faculty Members

1. pPAF's are required for re-employed retirees and those faculty appointees changing employee class, i.e. salaried to OPS or vice versa. Please remember that the re-employment of FSU retirees requires the approval of the Provost (send memo of justification to the Dean of Faculties for approval by the Provost.  New W-4 cards are required for the first appointment after retirement. Re-employed retirees must be off the payroll for six months before a new OPS appointment. Re-employed retirees may be appointed as Adjunct or Visiting in Lieu of Adjunct within their first year of re-employment. Please indicate in the comment section of the pPAF if an appointment is for a re-employed retiree.
2. 9 and 12-Month Faculty
   • Name changes: The legal date of the name change should be indicated as the effective date.A copy of the new signed social security card must be sent to Human Resources. A Name Change and Confidentiality request form (http://www.hr.fsu.edu/PDF/Forms/NameChange_fill.pdf), new W-4 card and copy of the social security card must also be submitted to Human Resources.
   • Leave of Absence (LOA) Due to Family Medical Leave (FML) or Military Leave: For Leave of Absences due to Family Medical Leave, please contact Mandy Manning in Human Resources at 644-5051.  For Leave of Absences due to Military Leave, please contact Christine Conley in Human Resources at 644-1978.
   • Leave of Absence Due to Personal Reasons (not Family Medical Leave (FML) or Military Leave) (includes those returning from 2009/2010 LOA, LOA effective Fall 2010, and continuing on LOA): Check “other” on the pPAF and write the appropriate type of leave of absence in the “comments” section and give effective date of leave action. Indicate the begin and end dates of LOA, the FTE (NOTE: the FTE remains at 1.0000 for those on FML or Military Leave), # of pay periods, and period amount. Faculty members must make arrangements with the Insurance and Benefits section in the Human Resources Office to continue insurance while on leave.
   • Two-Semester Sabbaticals: Check “other” on the pPAF and put Sabbatical/Professional Development in the Comments section of the pPAF.  Give the effective date of leave. For faculty on half-pay sabbaticals without additional grant funding, REDUCE THE BI-WEEKLY AMOUNT TO ONE-HALF. This records the half-pay at 1.00 FTE and is essential to preserve the faculty member's fringe benefits. The FTE must remain at 1.00 to continue benefits.
   • Phased Retirement Service Professors: A pPAF is required when reappointing a service professor. Salary information for OPS phased retirees may be obtained from the Budget Office (644-1501). W-4 cards are not required for re-appointments unless there has been a change in information submitted since the initial appointment on the phased retirement program. The job code includes "PR" for Service Professors paid from OPS. NOTE: If a phased retiree is not to be re-appointed during a particular academic year, a pPAF and contract should be submitted indicating a LOA without pay for that academic year.
   • Split-Funded Appointments on E&G and C&G: Deans may allow 9-month E&G regular, ranked, and salaried faculty whose position is budgeted at 1.00 FTE, to have split-funded appointments on E&G and C&G during the academic year, provided that the total salary funds replaced by C&G appointments do not exceed 10% of the salary budgets of their respective colleges. Split-funded appointments totaling more than 10% of the dean's salary budget require a memorandum or justification sent to the Dean of the Faculties for approval by the Provost.  Others who may have split-funded appointments include eminent scholars and faculty normally funded less than 1.00 FTE on E&G.  This is in conjunction with the aPAF.
3. Contract and Grant Faculty - 9 and 12 month (appointment end dates for C&G faculty cannot extend beyond the approved ending date for the contract or grant).

Re-appointments for 9-month C&G funded faculty may be processed via the Mass Appointments process. Reappointments of expiring 12-month appointments on C&G may be completed via ePAF. All C&G appointments or appointments which will be split between C&G and E&G must be routed through Sponsored Research Accounting Services (SRAS).

Contacts: For Procedural question, contact Katie Filomio in Human Resources at 644-1449 or kfilomio@admin.fsu.edu.

For Policy questions, contact Dr. Andrea Novak in the Office of the Dean of the Faculties at 644-6876 or anovak@admin.fsu.edu.